Click the appropriate room size to reserve your room at special conference rates.
Room Pricing
* Standard and Lodge hotel rooms include a combination of guest rooms with either two double beds or one King bed. Bedding type is not guaranteed
Hotel room rates are subject to applicable state and local taxes (currently 9.8%) in effect at the time of check in. All guest rooms booked outside of the room block will be at Hotel’s discretion and at space and rate availability.
Complimentary WIRED high-speed internet access in hotel guest rooms. When initially accessing the internet, fill out the requested information. There will
be no charges on your final bill.
Hotel will honor group rate to program attendees 3 days prior and/or 3 days after the program for rooms outside of the room block. Rooms are on space availability basis. It will be at the hotel’s discretion if they can accept the group rate at that time.
Parking
Currently the hotel parking fees for all Registered Guests are as follows: These prices are applied on a per car basis and based on a 24 hr cycle with In/Out privileges. Please advise Hotel if any of these charges are to be posted directly to the master account.
Per special concession for eLCC, daily valet parking charges discounted to $12.00 per 24-hour period for conference attendees that are registered guests of the Vail Marriott.
There is pay parking within a reasonable walking distance from the hotel in the public Lionshead Parking facility. Further details coming soon.
Individual Deposit and Cancellation Policy
All reservation requests will require a credit card guarantee. One night’s room and tax will be billed to the credit card at the reservation due date of Friday, March 19, 2009, unless the individual prefers to pay this deposit by check. If this advance deposit is to be paid by check, the check must be received by the hotel not later than 5:00pm on Friday, March 19, 2010. If a check has not been received by the hotel by this date, the credit card on file will be billed one night’s room and tax.
Checks for payment need to be sent to:
Vail Marriott Mountain Resort & Spa
715 W. Lionshead Circle
Vail, CO 81657
Attn: Reservations for eLearning Consortium of Colorado
***Please provide the name on the reservation, the date of arrival and departure and the confirmation number with the check.
Full, non-refundable, amount of the anticipated revenue (room and tax) for the entire stay will be billed to the individual credit card on Friday, March 19, 2010.
If reservation is cancelled after Friday, March 19, 2010, individual will forfeit the deposit for one night’s room and tax. If pre-payment by check has not been made, the credit card on file will be billed. If pre-payment by check has been made, all but one night’s room and tax will be refunded to the individual or school who provided the check.
If Group has any cancelled reservations, no shows and/or early departures, over the program dates, where the hotel has collected a cancellation penalty fee, the hotel will credit the number of cancelled room nights to the group Master Account for attrition purposes only.
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Tax Exempt Status
Individual attendees who will be paying for their guest room charges with a school-issued check will qualify for tax exempt status ONLY if a copy of the valid tax exempt certificate for their organization is presented AND the check provided for payment is written from funds for the same organization noted on the tax exempt certificate.
Here are a few excerpts about some of the more frequent issues:
Determining Exempt Purchases
1. The purchaser must present this number to vendors when making tax - exempt purchases. For each sale, vendors must record this number, date of sale, item(s) or service(s) purchased, and name of the organization. Keep this record for audit purposes.
2.
Not all purchases made by tax exempt organizations are nontaxable. [S39-26-704 C.R.S.] You may sell tangible personal property or taxable services tax free ONLY if BOTH of the following conditions are met:
A. If the purchases totals less than $100. (See form).
If the purchase totals $100 or more: Payment for the item or service must made with the organization's check or credit card, not via cash or an individual's check or credit card, and the organization will not be reimbursed by any person(s) for the use or consumption of the item or service.
B. The item or service is used by the organization in conducting regular religious, charitable, scientific, literary, or educational business.This many also include fundraising activities.
Sales to Out-of-State Tax-Exempt Organizations
Such organizations will not have Colorado tax exemption number, and may or may not have a tax exemption number from their home state. Determine whether the sale meets the eligibility criteria for a nontaxable sale, as explained above. If it does, have a representative sign a statement or affidavit such as the sample provided in this FYI (see form). You may photocopy the sample and keep copies on hand for use when approached by out-of-state groups claiming tax-exampt status.
This procedure places the burden of proof on the organization's representative and protects the vendor should the department discover that the organization falsely claimed tax-exempt status or that the item or service purchased did not meet either or both of the requirements for tax-exempt sales.
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